EU Affairs & Administrative Officer (M/F/d)

Providing administrative support in general procedures, document management and internal workflows,

Entering, updating and maintaining data in electronic systems and databases,

Preparing reports, briefing notes, official correspondence, letters and statistical summaries,

Organizing online and in-person meetings, including agenda preparation and minute-taking,

Handling correspondence, travel arrangements, calendars and agenda management,

Assisting with financial commitments, procurement requests and expense reimbursements,

Archiving financial and administrative documentation, including invoices, bank statements and payment records,

Monitoring functional mailboxes and liaising with internal and external stakeholders from different countries and institutional backgrounds,

Supporting administrative coordination and information flow within an international and multicultural environment.

Previous experience in administrative roles, preferably within HR, finance, strategy, operations or institutional support,

Experience gained within EU institutions, public administration, ministries, embassies, governmental agencies or international organizations, OR a degree in International Relations, European Studies, Public Administration or a related field combined with practical administrative experience,

Excellent command of English (minimum C1 level), both written and spoken – mandatory,

Proficiency in electronic systems, databases and MS Office applications,

Strong organizational and coordination skills, with excellent attention to detail,

Ability to manage multiple tasks, meet deadlines and work effectively in a team,

Strong communication skills and ability to collaborate in an international and multicultural environment,

Professionalism, discretion and a responsible approach to handling confidential information,

Knowledge of EU administrative procedures and institutional workflows will be considered an advantage.

Stable employment with attractive compensation,

Opportunity to gain valuable professional experience within a European Union agency,

International and multicultural working environment with colleagues and stakeholders from different countries,

Exposure to European Union-related projects, procedures and initiatives,

Professional development opportunities and internal training,

Hybrid work model,

Friendly, collaborative and dynamic work atmosphere.