Accounting Coordinator (F/M/D)

Key responsibilities

• Perform and/or coordinate daily accounting operations, including verification, coding and preparation of purchase invoices, sales invoices, correction documents, bank statements, expense reports and internal accounting documents.
• Ensure completeness, accuracy and timely delivery of accounting documentation to the external accounting office.
• Review accounting records, general ledger entries, VAT registers and supporting schedules prepared internally or by the external provider.
• Coordinate the month-end closing process, including collection of closing data, preparation of accruals, provisions, prepayments, intercompany charges and other closing adjustments.
• Perform and review balance sheet and P&L reconciliations, including vendor, customer, bank, fixed asset, VAT and selected general ledger accounts.
• Support preparation and verification of VAT settlements, JPK files and other statutory tax reporting requirements.
• Support Intrastat, customs-related and import documentation processes, where applicable.
• Monitor and reconcile vehicle-related accounting data, including imported vehicles, vehicle stock, demonstrator cars, company cars, dealer settlements and stock-related financing.
• Support accounting of automotive-specific transactions, including dealer bonuses, sales campaigns, marketing support, warranty claims, fleet sales, buy-backs, registration-related costs, transport costs and customs duties.
• Coordinate accounts payable processes, including invoice approval workflow, vendor reconciliations, payment preparation and resolution of supplier queries.
• Support accounts receivable processes, including sales documentation, dealer account reconciliations, overdue receivables monitoring and settlement of bonuses, rebates and corrections.
• Act as the main operational point of contact for the external accounting office, ensuring timely responses, clarification of open items and quality control over accounting deliverables.
• Cooperate with auditors, tax advisors, banks and internal stakeholders during audits, tax reviews and reporting processes.
• Support preparation of statutory financial data, management reporting inputs and explanations of key accounting variances.
• Process and control employee travel expenses, including verification of documentation, compliance with internal policies, accurate posting and reconciliation of related accounts.
• Identify process gaps and recommend improvements in document flow, reconciliations, controls and cooperation with external service providers

• University degree in Finance, Accounting, Economics or related field.
• Minimum 5-7 years of relevant experience in accounting.
• Practical knowledge of Polish accounting and tax regulations.
• Good understanding of VAT settlements and accounting documentation requirements.
• Experience in month-end closing, reconciliations and cooperation with an external accounting office.
• Experience in distribution, import, automotive, leasing, retail or logistics would be an advantage.
• Strong MS Excel skills.
• Good command of English (min B2) and Polish sufficient for cooperation with group finance teams and external stakeholders
   

What our client offers:

• A key role with full ownership of end-to-end accounting processes
• Exposure to the full accounting cycle in a growing import business
• Opportunity to work in a stable, well-established organization with a strong market position
• Close cooperation with international stakeholders and group finance (HQ)
• High level of autonomy and real impact on accounting processes and standards
• Participation in building and improving accounting and reporting frameworks
• Private medical care, life insurance and Multisport card
• Location: close to a metro station and a railway station.